Meeting Room Booking System

Digital display for conference / meeting rooms

This is an easy-to-use, fast and efficient system that can be installed on the wall outside the meeting rooms.

With any Internet access device, the application displays the appointment schedules of a meeting room after downloading the information from the scheduling system.

Reservation planning is automatically and instantly transferred to the screen associated with each room, to electronic displays, panels and screens with interactive information useful to visitors.

It integrates with other planning programs

Supports information entered manually or automatically retrieved from calendars and time planning systems such as Microsoft Exchange, Google Calendar, or other specialized systems such as VerA.web.


Efficient functions for conferences / meetings

DIGITAL LETTER FOR MEETING ROOMS AND CONFERENCE AREAS
Show hourly schedules directly to the meeting room door.
Option to display summary of time schedules for multiple rooms.

REAL ESTABLISHMENT OF EMPLOYMENT PLANS
Immediate display of time changes or changes in planning directly to the hall door.

CONTROL CENTER VIA WEB
Administration is done through any device with internet access (laptop, tablet or smartphone);

DISPLAY ON ANY SCREEN
It supports a variety of screen devices such as monitors, tablets and smartphones.

COMPATIBILITY OF HARDWARE VASTA

INTEGRATION WITH CALENDAR SOLUTIONS AND SCHEDULING
Automatic transfer of planned events from different calendar solutions and specialized applications.

FOR SPECIALIZED USE IN CONFERENCE SPACES

Reservation requests are confirmed by the responsible person and then associated with a proper equipment room. All through a simple interface. Space occupancy plans and displays will be updated immediately and will display the new information.

Benefits:

  • Use on tablet or smartphone
  • Instantly update the information displayed
  • Automatic notification of participants
  • Mobile use for agile management


Meeting management systemCONTROL SYSTEM IN LOCATION AND TIME OF MEETING MEETINGS AND CONFERENCES

The conference manager or meeting organizer can immediately change and update the displayed information at any time by:

  • Hall and event / meeting room signboard
  • Centralized hourly occupancy
  • Real-time update
  • Personalization with branding and logo

WEB AND REAL TIME

Both the administration and display of the occupancy plans of the rooms can be made from any device with Internet access.

EVENT PLANNING AND RESERVATION

  • The meeting organizer logs through any device that has a browser and can use the administration interface – even on the go.
  • The meeting organizer checks the availability of the rooms and their resources, then selects the appropriate room and the time interval.
  • After selecting and creating the appointment, the new reservation is displayed immediately, directly on the entrance hall screen and the summary displayed in the lobby.